Community Association Management has expertise and experience
in the management of all facets of common interest developments.
The details of these services are outlined below.
ADMINISTRATIVE MANAGEMENT
1. Enforce the Association CC&R's provisions, Policies and
Rules and Regulations
2. Handle all Association correspondence
3. Comprehensive management report to cover the following areas:
an overview, summary of all correspondence, brief description
of all repairs and maintenance, violations notices, old business
and new business items, and delinquent accounts collection status
4. Schedule, co-ordinate and attend Board meetings.
5. Preparation of the Board packages to include: agenda, last
meeting minutes, management report, copy of all correspondence,
complete financial reports, bank statements, bank reconciliation,
and copy of all invoices processed. Board packages to be delivered
at least 48 hours in advance of meeting dates
6. Escrow demands, new homeowners' packages, and orientation of
the new members. The charges associated with these services will
be collected from the Buyers and Sellers at the escrow
7. Interface with governmental agencies, attorneys and CPAs
8. Maintain information file on all members including violations
and architectural applications which can be updated in the event
of a sale or transfer
9. Management to provide all office supplies
10. Management to provide custodial record keeping and storage
of the Association documents.
11. Management office hours 9 a.m. to 5:00 p.m. weekdays except
holidays
12. Management to maintain a 24-hr seven days a week answering
service and provide 24-hrs seven days a week emergency service
FINANCIAL MANAGEMENT
CAM offers complete financial services for the Homeowners' Association
utilizing TOPS software. We conduct all our accounting on the
accrual basis.
1. Assessment billing including preparation and mailing of statements
or use of coupon books.
2. Complete accounts receivable service, CAM has established direct
deposit services and lockbox systems with all the major banks
active within the industry.
3. Complete accounts payable service including all prepared checks
and copy of invoices for signature.
4. Financial statements.
5. Bank accounts reconciliation.
6. Preparation of the annual budget.
7. Assistance in the annual evaluation of the Association’s
reserve study.
8. Evaluate the best method of investment with highest return
for the Association funds.
9. Timely preparation and submission of reports and forms to governmental
agencies.
10. Meetings with the Association Board members as needed.
11. Attendance at Board meetings.
12. Roster and sign-in roster for meetings.
13. Payroll Services.
14. Compliance with all pertinent civil code requirements.
MAINTENANCE AND RECONSTRUCTION MANAGEMENT
The specifics of the maintenance management offered are as listed:
1. Regularly inspect the site and monitor the performance of outside
maintenance contractors; periodical evaluation of the contractors
cost versus quality of work relative to the specific industry
and market
2. Supervise the work being performed, ensuring the quality and
satisfactory completion in a timely manner
3. Regular, preventative and curative maintenance planning, in
close cooperation and consultation with the Board and the Committees
4. Preparing work orders for the maintenance personnel and outside
contractors
5. Preparing major projects specification sheets, obtaining bids,
screening contractors as necessary
6. Providing expert advice to Board of Directors and coordinating
of the renovation and reconstruction projects
